• Office Manager / PA to Senior Vice President, Media Sales Asia Pacific

    Job Locations JP-Tokyo
    ID
    2019-5283
    Function
    Administrative/Clerical
  • Introduction

    The Economist Group logo

     

    The Economist Japan is looking for an Office Manager & Personal Assistant to Senior Vice President, Media Sales Asia Pacific.  You will be reporting to the Senior Vice President.

     

    This is a part-time role with around 24 work hours per week. Final work arrangement to be mutually agreed with the Company.

    Accountabilities


    How you will contribute: 

     

    As Personal Assistant:
    Arrange travel, visas and accommodation
    - Organize diaries and make appointments
    - Deal with incoming email, faxes and post, often corresponding on behalf of the manager

    - Liaising with clients, suppliers and other staff
    - Organize and ensure the manager is well prepared for meetings

    - Help with revenue reports and financial administration

     

    As Office Manager:

    - Deal with external vendors, building maintenance office
    - Monitor company petty cash
    - Make sure every office-related invoice is paid on a timely basis
    - Liaise with HR, IT, Accounts Payable, General Services and other departments in either Hong Kong or London

    - Other miscellaneous tasks

     

    Experience, skills and professional attributes

    The ideal skills for this role are:  


    - PC skills
    - bilingual - English & Japanese
    - excellent attention to details
    - highly organized

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