The Economist

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Administration Assistant

Administration Assistant

ID 
2017-4123
Job Locations 
United Kingdom-London
Function  
Administrative/Clerical

More information about this job

Introduction

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The Economist Group is the leading source of analysis on international business and world affairs. We deliver our information through a range of formats, from newspapers and magazines to conferences and electronic services. What ties us together is the objectivity of our opinion, the originality of our insight and our advocacy of economic and political freedom around the world.

 

We are recruiting a full time Administrative Assistant in the Global Technology department. This role is to provide comprehensive and, where appropriate, confidential administrative support to the IT purchasing manager and teams in Global Technology and Digital  

Accountabilities

In this role you would be expected to: 

  • Maintain GT and Digital contracts database. Ensuring notice and renewal dates of all contracts are circulated
  • Organising meetings for IT Purchasing Manager. This will include staff/team meetings and meetings with external suppliers, booking meeting rooms with appropriate facilities, inform reception staff and greet arriving guests when necessary
  • Assist with travel arrangements where necessary
  • Assist in setting up new EMEA and US online travel booking system
  • General admin tasks, filing, photocopying etc
  • Maintain IT EMEA asset register
  • Monitor IT deliveries and register builds with the IT service team
  • Maintain central electronic records of all absences (eg sickness, holiday and travel) and ensuring that relevant people have access to it. The sickness records (summary and Return to Work forms) are to be passed to HR on a monthly basis
  • Field telephone calls for the IT purchasing Manager when required, taking messages as necessary
  • Organise stationery cupboards and order stationery supplies as required, ensuring that invoices are correct and are coded correctly
  • Assist with seating arrangement for GT, Digital and Circulation teams
  • Assist in setting up charity events such as City Gateway workshops, xmas decorations competitions etc

Please note that normal hours will be 09.30 to 17.30, but may vary from 08.30 – 18.00

Experience, skills and professional attributes

To succeed in this role you must have:

  • Experience of an administrative position in similar commercial environment
  • Excellent standard of spoken and written English
  • Good working knowledge of Microsoft Office Systems (Word, Excel)

 

To succeed in this role you must be able to demonstrate:

  •     Good organisational skills
  •     The ability to prioritise
  •     Good communication skills
  •     Excellent telephone manner
  •     Flexibility/adaptability
  •     Focus and efficiency
  •     An energetic mindset
  •     The ability to work under pressure
  •     The willingness to learn new systems and skills